Info for speakers and meeting organisers
Welcome to the Gymtec & Sportec fair at the Tampere Exhibition and Sports Centre on 19–20 March 2025!
Below is information that we hope you will be familiar with in advance. Please pass this information on to all performers and people involved in the event. Please check our website or your order confirmation for the program time and location of your performance or event.
FAIR ADMISSION
Exhibitors do not need a separate performer card, the exhibitor pass is sufficient. Exhibitor passes can be printed from the exhibitor portal.
Performers, speakers, organizers and visitors can enter the event free of charge by registering in advance or on site. Parking and cloakroom are also free for performers. Free cloakroom is redeemed against a performer card. The performer card must be collected on site from the information desk at the northern entrance. More detailed parking instructions can be found below.
PARKING AND ARRIVING INFO
Parking is free for performers and speakers. The performer and parking card must be collected on site from the information desk at the northern entrance. The parking card is presented to the parking attendant when leaving the venue and does not need to be taken into the car during the fair. The parking permit is valid for the entire duration of the fair. Exhibitors are entitled to free parking by presenting their exhibitor permit when leaving the venue. Parking is charged for operators/visitors outside the event and for fair visitors.
NOTE! There are a limited number of parking spaces at Tampere Fair and Sports Centre. We recommend using hotel and train station transfers or public transport.
The map of the fair shows the exhibition halls and entrances, as well as the locations of the program areas.
PROGRAM AREAS AND TECHNICAL INFORMATION
Below is information about the technology of the fair's program stage, presentations, and the technology of the seminar and conference rooms.
For presentations on the program stages, we hope to receive the compiled, presentation-ready material in advance, no later than Wed 12.3.2025. If it is not possible to send the presentation in advance, the presentation material must be delivered to the venue on a memory stick well in advance of the start of the presentation. It is not advisable to show the presentation via cloud services. If your presentation includes video material or music, it is particularly recommended to deliver it in advance so that we can ensure the functionality of the material and the smooth progress of the presentation. Tampereen Messut Oy is responsible for the Teosto fees for background music played on the program stages.
The program stages and facilities are in continuous use, so we hope that your presentation/event will remain on schedule.
The program stages have a technician and a program assistant who help with technical matters. We hope that the performer will arrive at the performance area at least 10 minutes before the start of their performance.
If you have any special requests regarding your performance, please contact our program producer as soon as possible.
LIIKUNTAPAIKKA -STAGE, E-HALL
Stage equipment and technology
- Sound system and microphones (you can choose between headset microphone or boom microphone)
- Speaker stand, from which you can follow your own presentation, and a separate controller for changing slides
- 3.5 m x 2 m LED screen
- The technician is responsible for the presentation and sound technology
- A bar table will be moved to the stage if needed, as well as chairs for the panel discussion
If you want to show presentation material during the presentation, more detailed technical information below.
- The presentation's aspect ratio should be 16:9 (wide)
- Please do not use a font size that is less than 20. This way we can ensure that your presentation is readable from the back row
- If you want the presentation to run non-stop in the background (no slide change), please set the presentation settings so that it runs automatically or alternatively notify us of this when submitting the material.
- Please send your presentation to us in advance, clearly named according to the presentation. All common formats are supported (Powerpoint, Keynote, PDF etc).
- Full HD 16:9 video format, all common formats (preferably.mp4 H264).
- If your presentation includes videos, please send them to the program producer in advance so that we can make sure they work.
- Separate music files in mp3 format. Tampereen Messut Oy is responsible for Teosto fees for music played on the program stage.
We ask that you send the materials in advance by Wed 12.3.2025 to annemari.nyman@tampereenmessut.fi
SEMINAR AND MEETING ROOMS
Seminars and meetings at the fair area are organized in the Seminar Center, in the conference room corridor of Hall D (NOTE! The conference packages mentioned on the pages are not valid during the fair.)
Seminar and meeting rooms on the map
A laptop is ready in some of the lecture rooms. If you want to show your presentation from your own computer, the computer must have an HDMI output/Display port. Please let us know if you need a different connection for the room. There is internet access in the seminar and conference rooms, the logins can be found in the rooms. If you need additional equipment or additional information, please contact the program producer (contact information at the end of the page).
We hope that you will not show your presentation via cloud services and that you will bring your presentation with you on a memory stick. Apple computers need an adapter with the data cannons in the seminar rooms (please read the room-specific instructions on technology below). Please note the 16:9 aspect ratio when making your presentation. The recommended font size is 20.
Our facilities are in constant use, so we hope your seminar/meeting will remain on schedule.
TÄHTIEN SALI
- Data projector with wireless image transfer (Clickshare), HDMI- and VGA.
- Audio and microphones
- Laptop
- Camera
NOTE! High-resolution videos do not transfer well wirelessly. If you need a wired connection to the projector, please note that Macs and at least new Lenovo laptops require an adapter, and the latest HP laptops also require the adapter that came with the computer. If the computer does not have a normal-sized HDMI or VGA connection, an adapter is necessary.
MARS, JUPITER, SATURNUS (rooms attached as one room)
- 70” TV, VGA and HDMI cable
- Audio and microphones
- Laptop
- Camera
SEMINAR ROOM SIRIUS (E-hall 2nd floor)
- Data projector with wireless image transfer (Clickshare), HDMI
- Laptop
- Sound system and microphones
MEETING ROOM PLUTO (Seminar center)
- TV (HDMI)
MEETING ROOM TUISKU AND VIIMA (rooms attached as one room)
- Data projector (VGA)
- Laptop
MEETING ROOM FOKKER AND PYRY (rooms attached as one room)
- Data projector (HDMI, VGA)
- 50″ TV (HDMI, VGA)
- Laptop
MEETING ROOM MYRSKY
- 50″ TV (HDMI, VGA)
- Laptop
MEETING ROOM TUULI
- Screen
- Epson Video Projector (VGA)
- Laptop
MEETING ROOM BLENHEIM
- Data projector (HDMI, VGA)
- Laptop
- Sound system and microphones
Presentation of the seminar and meeting rooms
CATERING SERVICES
Catering services are not included in the space rental. Catering services must be ordered from our restaurateur Finnresta:
Finland Restaurants Oy (Finnresta)
asiakaspalvelu@finnresta.fi
tel. +358 40 504 0530
EVENT MARKETING AND COMMUNICATIONS
We share interesting news and program content on the fair's LinkedIn account @liikuntapaikkamessut, as well as on the fair's Facebook page: Sportec and Gymtec.
Please also share information about seminars, current topics and speakers on Facebook and LinkedIn using the hashtags #Gymtec #Sportec
For marketing and communications matters, please contact:
Mea Virpiö
Marketing and Communications Planner
tel. 040 523 1297
mea.virpio@tampereenmessut.fi
CONTACT INFORMATION
If you need further information regarding technology or facilities, please contact:
TAMPEREEN MESSUT OY
Annemari Nyman
Event Producer
tel. +358 40 172 1188
annemari.nyman@tampereenmessut.fi